Soon after the receipt of a new award, it is the principle investigator's responsibility to ensure:
- Human resources is informed of the need to appoint personnel to the new project(s)
- Note that the personnel (especially the principle investigator) working on federally sponsored clinical trials, even those which are subawards from other institutions, must be appointed to the project. The appointment(s) may be as a sponsor cost or cost share.
- Provide the names of affected personnel, as well as when the change is effective and from where the effort should come
- Staff ordering supplies or arranging for services such as animal per diem costs are aware of the new project number and which charges should post to it.
Failure to inform the human resources, procurement and ULAR staff of changes may require after-the-fact expense transfers, which will entail additional work on the part of the principle investigator and the administrative team.